COUNTY OF MISSOULA RECORDING CLERK in MISSOULA, Montana

Seeking a RECORDING CLERK who performs a variety of complex administrative duties in support of reviewing, recording/filing, and providing public access to legal documents and vital records in the Clerk & Recorder's Office. As part of an interdepartmental agreement, performs the duties of an Election Clerk as assigned.Associates degree required. Degrees best suited for this position are Administrative Management, Management, Business, and Paralegal Studies. Requires two years of experience working with real property transactions including personal computer use, data entry, cash handling and balancing, and face-to-face customer service. An equivalent combination of education and experience may be considered.SPECIAL REQUIREMENTS: Requires ability to obtain State of Montana notary commission.Provides information and services to the public by phone, in person and through written and electronic correspondence. Anticipates and interprets customer's needs and asks appropriate questions; conducts research as necessary; completes customer requests. Reviews, records, issues, processes, scans and indexes public and confidential legal documents including deeds, plats, certificates of survey, birth and death certificates, and military discharge records. Researches, references, interprets, applies, and explains Montana Code Annotated, Administrative Rules of Montana, Montana State and Missoula County Policies regarding recording/filing and issuing legal documents and elections administration. Administers oaths and affirmations, witnesses signatures, and performs notarial acts. Creates and manages electronic files and paperless systems including legal documents, forms, and reports to facilitate public access. Maintains files and determines destruction dates for recording materials according to established records retention schedules. Evaluates office procedures, identifies areas of improvement, suggests modifications, and facilitates changes. Identifies and implements opportunities to increase public access to information. Performs daily balancing of cash drawers and tills. //JH